Trade Stand Invoice Form

Staffordshire & Birmingham

Agricultural Society

Registered Charity Number 1073166

STAFFORDSHIRE COUNTY SHOW

WEDNESDAY & THURSDAY 27th & 28th May 2009

APPLICATION FOR TRADE STAND SPACE & INVOICE

VAT Registered Number

279 5062 28

Business Name ........................................ Nature of Business ........................................ Merchandise Sold .......................

Business Address ...............................................................................................................................................................

Post Code ...................................... Telephone No ......................................... Fax No ...................................................

Nature of Business ..............................................................................................................................................................

Type of Exhibit Marquee ......... Trailer Show Unit ........ Vehicle with Awning .......... Other .........................................

PLEASE INDICATE IF YOU REQUIRE THE SAME POSITION AS IN 2008 YES/NO

(Note - The stand number may not be the same as in 2008)

ALL PRICES ARE EXCLUSIVE OF VAT

1. OPEN SPACE MAIN - SHOWGROUND - GRASS (Minimum charge £100.00 + VAT). a) Agricultural Machinery, Agricultural Merchants and Forestry Space required................................mtrs frontage by...............................mtrs depth at 75p per sq. mtr. b) Motor Dealers Space required................................mtrs frontage by...............................mtrs depth at £2.20 per sq. mtr. c) Banks, Building Societies, Insurance Brokers and Non Trading Businesses Space required................................mtrs frontage by..............................mtrs depth at £2.75 per sq. mtr. d) Equestrian Retailers and Horticultural Stands selling; plants, bulbs and seeds. Space required................................mtrs frontage by...............................mtrs depth at £3.25 per sq. mtr. e) Direct Selling Sites - General Traders and any stand making direct sales to the public Space required................................mtrs frontage by..............................mtrs depth at £4.90 per sq. mtr. f) Ringside Frontage (if available) - Space Required ...........................mtrs frontage by.....................mtrs depth at sq. mtr rate for the appropriate business classification plus a premium of £15.00 per running mtr of frontage. g) Corner Site - Space required .............. .....mtrs frontage by ............. mtrs depth at the appropriate sq. mtr charge for the appropriate business classification plus a premium of £40.00 (only available on sites in excess of 5 metre frontage)
2. OPEN SPACE - COUNTRY PURSUITS AREA - GRASS (Minimum Charge £100.00 + VAT) Space restricted to stands appropriate to this area Space required.............................mtrs frontage by............................... mtrs depth at £1.00 per sq. mtr.
3. OPEN SPACE - MEMBER'S PAVILION CAR PARK - HARDSTANDING (Minimum charge £100.00 + VAT) a) Direct Selling Sites - General Traders and any stand making direct sales to the public Space required................................mtrs frontage by..............................mtrs depth at £4.90 per sq. mtr. b) Banks, Building Societies, Insurance Brokers and Non Trading Businesses Space required................................mtrs frontage by..............................mtrs depth at £2.75 per sq. mtr. c) Corner Site - Space required .............. .....mtrs frontage by ............. mtrs depth at the appropriate sq. mtr charge for the appropriate business classification plus a premium of £40.00 (only available on sites in excess of 5 mtr frontage)
4. MARQUEE SHOP UNITS - MEMBER'S PAVILION CAR PARK - HARD STANDING (Limited Availability) 3 mtrs frontage by 6 mtrs depth open fronted with a canvas roof, side and back partition Frontage required ............................... mtrs at £250.00 per 3mtr unit
5. COVERED SITE IN BINGLEY HALL- GROUND FLOOR (Minimum Charge £95 + VAT) a) Main Hall - suitable For Agricultural Merchants, Breed Societies, etc Space required....... .......................mtr frontage by...............................mtr depth at £2.70 per sq. mtr b) Under the Balcony (Ht 2.75mtrs) Suitable for Agricultural Merchants, Breed Societies, etc. Area 3mtrs frontage by 4.5mtrs depth. Frontage required ...................... mtrs at £95.00 per 3 mtrs or part thereof
6. COVERED SITES IN BINGLEY HALL - FIRST FLOOR BALCONY (Minimum Charge £55 + VAT) Suitable for General Trading (For siting of Areas A, B, & D please see plan in Information Booklet) a) Area A - 3 mtrs frontage by 3 mtrs depth. Frontage required........................mtrs at £95.00 per 3 mtrs or part thereof b) Area B - 3 mtrs frontage by 3 mtrs depth. Frontage required........................mtrs at £55.00 per 3 mtrs or part thereof d) Area C - 6 mtrs frontage by 2 mtrs depth. Frontage required........................mtrs at £70.00 per 6 mtrs of part thereof
7. FOOD HALL ( Incorporates Heart of England Cookery Theatre) Suitable for stands selling or promoting fresh or packaged foods. (See Page 1 of TS Booklet) Stand size 3mtrs frontage by 3mtrs depth. Frontage required ......................mtrs at £70 per 3 mtrs or part thereof Surcharge for sale of hot food at £50
8. OTHER REQUIREMENTS PLEASE NOTE THAT TABLES ARE NOT PROVIDED IN ANY AREA Dedicated Water Supply Required Yes/No* - Fixed Charge £65 Indoor Electricity Connection Required Yes/No* - Fixed Charge £65 Electricity Connection Required Yes/No* - Please refer to Information Booklet for charges. Additional Tickets Required Yes/No* - Quantity of ............... 1 Day Tickets at £7.66 (exc VAT) Quantity of ............... 2 Day Tickets at £15.32 (exc VAT)
9. MEMBERSHIP Quantity Number of Single Memberships at £17.02 .............. Number of Joint Memberships at £25.53 .............
TOTAL
VAT
TOTAL DUE

PLEASE NOTE THAT APPLICATIONS WILL ONLY BE PROCESSED IF:

i) A CHEQUE MADE PAYABLE TO STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY ACCOMPANIES THE APPLICATION

(POST DATED CHEQUES WILL NOT BE ACCEPTED)

ii) BOTH SIDES OF THE APPLICATION FORM ARE COMPLETED AND RETURNED INCLUDING THE RISK ASSESSMENT

FOR OFFICIAL USE ONLY

New Exhibitor........... Ticket Allocation.................. Extra Tickets............... Membership.................

STAND NUMBER

RISK ASSESSMENT NOTES FOR GUIDANCE

Using the guidelines shown below please consider what risk there is to those building up trade stands and to members of the public during the Show. Outline the steps you propose to take to minimise the risk in the table below. Please copy the page with the table on it if more space is required. If in your opinion there is no risk please print NO RISK and return the form.

HAZARD	WHO MIGHT BE HARMED	IS MORE CONTROL NEEDED TO CONTROL THE RISK
Look for hazards which you could reasonably expect to result in a fire or cause injury. Use the following examples as a guide.	There is no need to list individuals by name just think about groups of people doing similar work or who may be affected e.g.	For the hazards listed have sufficient measures already been taken to reduce the risk or are additional controls required; consider the following:
Slipping/Tripping hazards	Office Staff	- Meet the standards set by a legal requirement
Chemicals (e.g. battery acid)	Maintenance personnel	- Comply with a recognised industry standard
Moving parts of machinery (e.g. blades)	Contractors	- Represent good practice
Work at height (e.g. mezzanine floors)	People sharing your work place
Pressure Systems	Operators	Have you provided:
Vehicles (e.g. fork-lift trucks)	Cleaners
Electricity	Members of the public	- Adequate information, instruction or training
Dust (e.g. from grinding)		- Adequate systems or procedures
Fumes (e.g. from vehicle engines)	Pay particular attention to:
Manual Handling	Staff with disabilities	If so then the risks are adequately controlled, but you need to indicate the precautions you have in place
Noise	Visitors	where the risk is not adequately controlled, indicate what more you need to do (the action list)
Livestock on stands	Inexperienced staff
Lifting operations	Lone workers - they may be more vulnerable
Fire Hazard e.g. combustible materials (rubbish flammable substances, LPG etc) and ignition sources (flames, smoking, etc)	As above	Means of escape Fire fighting equipment Fire detection and alarms Staff training Fire evacuation plan

RISK ASSESSMENT FORM

Please Complete using block letters

Company Name ............................................................................................................

Correspondence Address ..............................................................................................

......................................................................................................................................

Telephone Number .............................................. If a marquee is being used is it privately owned Yes/No

Responsible Person ............................................. If yes please provide details of fire retardent protection

Date Assessment Undertaken ............................. or supply relevant certificate. If no please enclose fire

Signature of Assessor ......................................... retardent certificate from marquee contractor

GENERAL RISK ASSESSMENT

Hazard	*Hazard Severity Rating	**Hazard Probability Rating	Person at Risk	Controls to Minimise Risk

*Hazard Severity Rating Low - Remote possibility of harm Medium - Some injury not too serious

High - Serious injury or damage

**Hazard Probability Rating Low - Unlikely to occur Medium - Likely to occur at some time

High - Very likely to occur

FIRE RISK ASSESSMENT

Hazard	*Severity	**Likelihood	Person at Risk	Controls to Minimise Risk

*Severity - If the hazard were to result in a fire how severe would the injury be:

Low - Remote possibility of harm Medium - Some injury, not too serious High - Serious injury or damage

** Likelihood - How likely is it that a fire will occur:

Low - Unlikely to happen Medium - Likely to occur at some time High - Very likely to occur

TRADE STAND DETAILS

Brief details of the Stand for inclusion in Catalogue details of the Stand for inclusion in Catalogue

.................................................................................................................................................................................................

............................................................................................................................................... (Not more than 20 words)

TRADE STANDS COMPETITION - CLOSING DATE 1ST APRIL 2009

To enter the Trade Stand Competition exhibitors must complete the form below

Class One Agriculture, Horticulture, Forestry, Fuel Distributors and Equestrian

Class Two Motor & Caravan Dealers

Class Three Non Trading Organisations (inc Banks, Building Societies, Press, Insurance, etc)

Class Four General Trade with frontage of 5 metres & under

Class Five General Trade with frontage over 5 metres

Class Six Any Trade Stand within the Food Hall

I wish to enter Class .................... of the Trade Stand Competition.

I agree to abide by the decision of the Judges appointed by the Society.

Signed................................................... Name .......................................................................................

Trade Stand Name .............................................................................................

First, Second and Third Prize Cards will be awarded in each class. The first prize winner in each class will automatically be put forward for the Champion Trade Stand in the Show. A magnum of Champagne and Prize Card will be awarded to the overall winner.

IMPORTANT Please complete the declaration below:

I hereby apply for a stand at the Staffordshire County Show and agree to abide by the Rules and Regulations issued by the Council of the Staffordshire & Birmingham Agricultural Society.

Name of person responsible for the stand ......................................................................

Signed ................................... Date ...........................................

Please return the Completed form together with full payment to:

THE CHIEF EXECUTIVE, STAFFORDSHIRE COUNTY SHOWGROUND, WESTON ROAD,

STAFFORD, ST18 OBD

Entries Close for Existing Clients

28th February 2009

For New Clients

1st April 2009